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Office Manager

Job Description and Requirements

Developing and maintaining all office systems including appointment calendar, filing and sorting mail. Handle inquiries from within and outside the hospital; maintain bookkeeping procedures; arrange meetings; prepare reports/presentations; record meeting minutes; undertake basic research and data analysis; and assist with project management.

Provide confidential administrative support functions to the Directors. Responsibilities include coordinating and organizing workflow, determining priorities, composing correspondence for signature, typing, screening, sorting and distributing various confidential correspondences. Attend and record confidential meetings such as management, advisory and ad hoc committee meetings. Transcribe, distribute and follow up on action items while maintaining integrity and confidentiality of all information.